Office Manager & Administrator

Your new Role

Office Admin

 Oversee office operations and facility management.
 Manage supplies, equipment, and furniture inventory.
 Coordinate with vendors and service providers for seamless operations.
 Source new partners and maintain existing relationships.
 Organize and manage financial and business documents.
 Provide admin support to the team with all office-related issues.
 Provide a professional welcome to visitors.
 Manage conference rooms and common areas.
 Ensure safety and cleanliness standards are met.
 Handle correspondence, and manage documents;
 Support travel arrangements;

HR
 Assist in employee administration and maintain database.
 Maintain employee records and other HR databases up-to-date.
 Assist in administering leave, on- and off- boarding processes.
 Support payroll administration in close relation with our external provider.

Event Planning
 Plan, organize, and provide support for company team events and protocol activities;
 Coordinate logistics and vendor relations.
 Manage the timeline and associated budgets.

Accounting & Documentation
 Collect and organize invoices & receipts for efficient month-end closing.
 Prepare monthly provisions and budgets;
 Prepare document drafts, reports, and analyses on request.
 Track business correspondence and maintain document records.

Your Skills

Skills:
Bachelor’s degree
Intermediate / B2 English level
Basic understanding of financial principles and documents ( invoices, provision, contracts and cost center
allocation)

Basic understanding in HR admin processes (ON and OFFboarding and basic employee requests)
1 year + experience in office administration or people facing role;
HR or event planning experience is a plus;
Nice to have Business administration, accounting or related fields.

Join AUTO1 Group and be part of a forward-thinking team shaping the future of car sales. Apply today to make an impact!

At AUTO1 Group we live an open culture, believe in direct communication, and value diversity. We welcome every applicant; regardless of gender, ethnic origin, religion, age, sexual identity, disability, or any other non-merit factor.